November 11, 2026 · By CDM Yachts · 2 min read
A yacht event has a few moving parts a hotel ballroom doesn't. Here's what corporate planners ask us about, in the order it usually comes up.
1. Headcount decides the yacht
For more than 13 guests, it's the Westport 100, certified for up to 134 passengers, with an hourly rate that scales with headcount. For 13 or fewer, choose from the rest of the fleet by the impression you want. See what a corporate yacht event costs per guest.
2. Pick the date early
Friday evenings and the November–December holiday season fill first. If your date is flexible, send a backup date with your request.
3. Plan for 3 to 5 hours
Most corporate charters run 3 to 5 hours. The minimum is 2 hours.
4. Food and bar
You can bring your own food and beverages, including alcohol, or we can coordinate catering and bar service in advance.
5. Presentations and AV
The Westport 100's salon and main-deck lounge work for informal presentations. Tell us your AV needs when you request availability and we'll confirm what the vessel supports. For a smaller leadership offsite, the McKinna 69's enclosed Skylounge and Starlink connectivity help when the agenda needs a screen.
6. Branding
Branded signage placement is possible, depending on the vessel.
7. Getting everyone aboard
- If guests are coming by shuttle from a hotel or the convention center, tell us the schedule and we'll plan boarding around it.
- For Shelter Island departures, public parking is available in the lot across the street near the pier.
- Your booking confirmation email includes your boarding location and instructions.
8. Payment, cancellation and weather
- Full payment secures your date. We accept Visa, Mastercard, American Express and Discover. Ask about invoicing when you request availability.
- Cancellations at least 5 days before the reservation date are fully refunded.
- If conditions are unsafe for boating, we reschedule to a mutually convenient date rather than sail.
9. House rules to share with guests
The person booking must be 18 or older. Non-service pets, smoking and illegal drugs aren't permitted on board. If anyone in your group has accessibility needs, include them in your request so we can plan for them.
Ready to plan it? Use the corporate request form with your headcount, date and what you need, and we'll come back with availability and a quote.
